Board of Directors & Fiduciary Responsibility

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The Role Of HOA Board Of Directors

To be effective, a homeowners association needs a strong board of directors that understands its role and pursues it with passion and a concise mission in mind. The following outline provides an overview of board roles and responsibilities.

To form an effective board, directors must have a clear understanding of the strengths and weaknesses of the association, its history and what is to be accomplished. Every homeowner association should have responsibility for its assets as well as its operation in accordance with standards established by state and federal law, local ordinances, and the governing documents upon which the entity itself was created. To the extent that the association has such authority and control, it is the board of directors that makes certain these responsibilities are fulfilled.

Understanding the association concept:

The homeowners association is the cornerstone of a planned residential community. It brings continuity and order to the community, it preserves the architectural integrity and it maintains the common elements. Properly run, the association promotes the concept of “community” and protects the neighborhood’s property values. In many cases, it collectively makes available recreational and other facilities that might not otherwise be affordable or available to homeowners and residents on an individual basis.Deed-initiated homeowners associations have become an essential part of the overall concept of residential property ownership in today’s marketplace. Purchase of a home or lot often brings with it mandatory membership in an association which then provides the structure for operation and management of the residential development. With membership comes certain maintenance obligations, financial responsibilities, and a commitment to abide by use restrictions and other rules of the association. To a degree, it necessitates individual conformity for the good of the whole.

The association’s responsibilities may be limited to basic maintenance functions or they may be expanded to include sophisticated and extensive upkeep of the property as well as delivery of special services to individual homes (e.g. back door trash pickup). To be successful, its officers and directors must uniformly and fairly govern the community, and it must have a reasonable level of participation by each of its members over time.

Board of Directors

The association has responsibility for its common elements as well as the management and operation of the association’s business affairs – – all in accordance with standards established by the governing documents created when the community was first developed. To the extent that an association (typically a non-profit corporation) has such authority and control, it is its board of directors that carries out these duties and responsibilities.Members of the board of directors of an association serve without compensation unless the bylaws of the association provide to the contrary. The board’s authority includes all of the powers and duties enumerated in general law, as long as these powers are not inconsistent with the provisions of the documents governing the association.

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No Smoking in Common Areas

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Dear Hillcrest Building 11 Residents and Guests,

Due to Florida Chapter 386, which regulates and prohibits smoking in public places, please be aware that smoking is NOT permitted in the common areas of our building.  This regulation is specifically drafted to prevent secondhand smoke dangers to others.

Therefore, smoking is not permitted in the elevator, along the walk-ways, stairways, sidewalks, or any other outdoor common area.  This includes when walking to and from your car and from or to your unit.

Although this regulation does not prohibit you from smoking within your unit, please be mindful and courteous of your neighbors when smoking on your balcony.

Also, as we all live under the same roof, to prevent the possibility of a fire please be  careful with disposal of cigarette butts in your trash to ensure they are completely extinguished and avoid smoking in bed.

Additionally, littering of any kind is strictly prohibited which includes the disposal of cigarette butts on the lawn, landscaping areas,  over the railings, parking lot or any other common area.

Smoking in or along common areas, or the disposal of cigarette butts in common areas will result in fines being accessed to the owner.   The Board of Directors have observed discarded butts along our building entrances and walkways.  This is both unsightly and prohibited per rules and regulations with regard to littering.

Please advise your guest of these restrictions as per our condominium rules and regulations, owners are responsible for the conduct of their guests.

Thank you for your cooperation,

The Board of Directors

PARKING PASS UPDATE

Due to some confusion with the proper use of the Guest Parking Pass, which was distributed in May, the following change is made for the Guest Parking Pass and registration of guest vehicles:

Effective Wednesday, July 1, 2015 the Guest Parking Pass is only for use during daytime hours (8 a.m. thru 11 p.m.)  The Guest Parking Pass must be displayed on the front dashboard of a guest’s vehicle parked for more than one hour at Hillcrest 11 during daytime hours of 8 a.m. thru 11 p.m.

After July 1st DO NOT USE Guest Parking Pass for overnight parking.

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MONITORING SERVICE ADDS SECURITY

Your investment in Hillcrest 11,  your personal property and safety are now benefiting from an additional security feature introduced by the parking monitoring service recently implemented by unanimous vote of the HOA Board.

Recently, two units were occupied by people not authorized by the HOA Board to reside on Hillcrest 11 property.  Those people brought 4 cars into our already limited parking courtyard.  The new parking permits and parking monitoring service, quickly addresses the inconvenience presented by unauthorized vehicles using our parking courtyard.  Those vehicles and unauthorized residents are gone, as well as vehicles that were parked at Hillcrest 11 by people in nearby buildings.

As of May 1, 2015 the parking courtyard at Hillcrest 11 is monitored by A-Z Parking Enforcement Solutions “AZPES”.  Direct your concerns regarding parking or towing issues to A-Z Parking at (954) 707-8314 or azpes@att.net.

PARKING RULES ENFORCED WITH ZERO TOLERANCE FOR VIOLATORS:

1.  No parking on grass, in Fire or travel lanes.
2.  Don’t park in “LOADING ZONE” or block dumpster.
3.  No parking on sidewalk or in “No Parking” areas.
4.  “FOR SALE” sign should not be posted in or on vehicle.
5.  No license plate displayed, an expired license plate, temp tag altered or not assigned to vehicle.
6.  No commercial vehicles 5pm – 9am or any inoperable vehicles (flat tires, etc.)
7.  Resident decal required to park in Resident parking areas.
8.  Guest Permit required to use guest parking areas over 15 days with Board approval.
9.  Register with A-Z Parking for guest vehicle parked overnight in GUEST space between 11 pm – 8 am.
10. Residents are not permitted to park in Guest parking spaces; guests are not permitted to park in Resident parking spaces.
11.  No parking in guest parking without registering guest vehicle.
12.  No reverse parking in any space, and vehicle must not protrude from parking space.
13.  Motorcycles must park in a parking space.
14.  Moving trucks cannot park overnight, no overnight parking in “Service” space or unattended vehicle in “Drop Off/Pick Up” space.

It is in your best interest to adhere to community regulations per Association by-laws, and all duly adopted rules pertaining to parking areas.

The HOA Board of Directors will not have any info on the reason your vehicle was towed.  Kindly direct questions about enforcement to A-Z Parking

Residents are responsible for the conduct of their guest(s), any costs associated with towing are the sole responsibility of the vehicle owner/operator.  All violations are documented and photographed.

CONTRACTORS & DELIVERIES

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HOA Board members have repeatedly appealed to residents to take responsibility for the condition they leave common areas in when doing construction in their unit.  It is unfair and discourteous to others who are invested in this community, to not clean up after your renovation work.  And be mindful of how you can minimize the debris and residue placed in common areas.   The above photos were taken last week.  Fernando pitched in with the cleaning staff to mop up the mess near unit #110 after the contractor attempted to clean up without appropriate cleaning liquid.

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Yesterday two residents interrupted the delivery of furniture to unit #303 (see photos above)  when a delivery crew attempted to use our passenger elevator.  They were instructed to use stairs.  (If  delivery staff refuse to obey, document their truck identification then call the company or post a complaint on their company’s Facebook page.)  Time and again, HOA Board members have said DO NOT transport heavy and hefty items in our elevator because it is not designed for such use and is costly to repair.  When moving or receiving appliances and furniture tell the delivery crew or movers which staircase to use.

NOTICE POSTING PROCEDURE

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Sample of unauthorized notice that is prohibited.

Due to the significant number of random notices recently posted in common areas to notify water or A/C interruptions due to private contractor work, a standardized notice form has been developed along with the following procedure for all who require to have main plumbing turned-off while performing work in your unit:

  • Any interruption in services effecting the entire building must be noticed on a Board-approved form and posted in obvious and conspicuous places for sufficient notification to residents.
  • Notices require 48-hour notice period (unless due to a repair of an emergency nature).

    HC11Notice

    This is the correct notice form to post to advise of service interruption, contact a Board member.

  • All service interruptions require notification and approval by a Board member.
  • All service interruption notices must utilize the approved form and must be signed by a Board member in order to be posted.
  • Service contractor cannot turn off service effecting the building without prior notice of the Board, unless of an emergency.

Your service contractor will not be authorized to interrupt services to the community and you will need to reschedule appointment if you do not use the approved notice form.

Avoid extra service call fees, download the Board-approved notice form,

just click there >> APPROVED NOTICE FORM

 

En Espanol

Debido al gran número de notificaciones aleatorios recientemente posted unapproved service notice en zonas comunes para notificar agua o interrupciones de A / C, debido a trabajos contratista privado, un formulario de notificación estándar ha sido desarrollado junto con el siguiente procedimiento para todos los que requieren tener plomería principal-off dado vuelta mientras se realiza el trabajo en su casa:

  • Cualquier interrupción en los servicios que afectan todo el edificio debe ser observado en un formulario aprobado por la Junta y publicadas en lugares obvios y evidentes de suficiente notificación a los residentes.
  • Avisos requieren plazo de preaviso de 48 horas (a menos que, debido a una reparación de carácter de emergencia).
  • Todas las interrupciones de servicio requieren notificación y aprobación por parte de un miembro del Consejo.
  • Todos los avisos de interrupciónes del servicio, deben utilizar el formulario aprobado y debe ser firmado por un miembro del Consejo con el fin de ser publicado.
  • Contratista de servicio no puede desactivar las notificaciones que el edificio sin previo aviso de la Junta, a menos de una emergencia.
  • Su contratista servicio no estará autorizado a interrumpir los servicios a la comunidad y tendrá que reprogramar la cita si usted no usa el formulario de notificación aprobado.

 

Evite gastos de llamadas de servicio adicionales, descargar el formulario de notificación aprobado por la Junta, basta con hacer clic allí >> FORMULARIO DE NOTIFICATION APROBADO

 

 

 

 

 

PRESERVE MAIN ENTRANCE

Please observe the following guidelines in order to preserve the beauty of our recently upgraded first floor foyer and main entrance:

  • No contractors can access the main entrance or elevator without Board approval prior to use of elevator for delivery of heavy items.  The elevator must be reserved with a deposit of $75 towards any damage caused.
  • No hand-trucks or carts, except the resident valet cart, can be used in the  foyer.  Please note the valet cart is ONLY for resident use.  Contractors are not allowed to use the cart at any time.
  • Delivery and moving of appliances, furniture, etc. must be done by accessing the dumpster ramp area, not the building’s main entrance.
  • No vehicle may park in front of the main entrance for any reason (such as seen in the picture).  If you are dropping off items, please use the designated drop-off / pick-up parking space.

Your cooperation keeps our building beautiful and makes life easier for everyone.

DUMPSTER ROOM ACCESS LIMITED

Here is the simple fact for ALL RESIDENTS of Hillcrest building 11:  the dumpster room is for access by a waste collection company and for placing large/bulk items that can fit into the dumpster.  NO EXCEPTIONS!!

PLACE YOUR TRASH SECURELY IN A BAG THEN INTO A TRASH CHUTE.

THE BOARD WILL ENFORCE RULES TO GET ALL RESIDENTS TO COOPERATE.

REASONS WHY DUMPSTER ROOM IS LOCKED FOR LIMITED ACCESS:

YOUR SAFETY –>  The dumpster room can be dangerous, it is not in the best interest of our Homeowners Association to permit unrestricted, unmonitored access to the dumpster room for the purpose of avoiding monetary liability due to accidents and injury that may occhillcrest11trashdoor_2241ur in that room.

SELFISH BEHAVIOR –>  Residents place various unsuitable materials into and around the dumpster, at all hours of the night.  The new roller door comes with a loud chain, it is inconsiderate to roll up that chain door at late hours, but some residents do not realize this.  So, now the door is locked to avoid disturbing the peace at night and in early hours of the morning.

INCONSIDERATE NEIGHBORS –>  The mirror and wood panels in the dumpster room at this moment did not walk there, residents placed them there.  No one who feels compelled to complain about the decision to lock the dumpster door has volunteered to remove those items to a proper waste site.

It is exhausting and disheartening that residents would sudumpsterroom_2415bject Board volunteers to  stress over the decision to limit access to the dumpster.  The Board members would rather not make up more rules, and chase after irresponsible people who choose to dump their trash around and outside the dumpster room.

If you have large or bulk items that can fit into the dumpster, choose a considerate time of day or evening to contact a Board member for the key to unlock the dumpster room.  Thank you.

En Espanol

Este es el simple hecho de que todos los residentes del edificio Hillcrest 11: el cuarto contenedor es para el acceso de una empresa de recolección de residuos y para la colocación de artículos de gran tamaño / grueso que puede caber en el contenedor. SIN EXCEPCIONES!

HAGA SU BASURA CON SEGURIDAD EN UNA BOLSA DE ENTONCES EN UN VERTEDERO DE BASURA.

LA JUNTA hará cumplir reglas para obtener todos los residentes a cooperar.
RAZONES POR HABITACION CONTENEDOR ESTÁ BLOQUEADA PARA ACCESO LIMITADO:

SU SEGURIDAD -> La sala de contenedor puede ser peligroso, no es en el mejor interés de nuestra Asociación de Propietarios de permitir acceso irrestricto, sin control de la sala de contenedor de basura con el fin de evitar la responsabilidad monetaria debido a los accidentes y las lesiones que se pueden producir en ese habitación.

Comportamiento egoísta -> Residentes colocar varios materiales no adecuados dentro y alrededor del contenedor, a todas horas de la noche. La nueva puerta del rodillo viene con una cadena fuerte, es desconsiderado para enrollar la puerta de la cadena en horas de la madrugada, pero algunos residentes no se dan cuenta de esto. Así pues, ahora la puerta está cerrada para evitar perturbar la paz de la noche y en las primeras horas de la mañana.

VECINOS desconsiderado -> El espejo y los paneles de madera en la sala de basurero en este momento no andaban allí, los residentes los colocaron allí. Nadie que se siente obligado a quejarse de la decisión de cerrar la puerta del contenedor se ha ofrecido voluntario para eliminar esos elementos a un sitio de desechos apropiado.

Es agotador y desalentador que los residentes someter voluntarios de la Junta a la tensión sobre la decisión de limitar el acceso al contenedor de basura. Los miembros de la Junta prefieren no constituyen más reglas, y perseguir a las personas irresponsables que deciden volcar su basura alrededor y fuera de la sala basurero.

Si usted tiene artículos grandes o mayor que caben en el contenedor de basura, elegir un momento considerado de día o de noche a un miembro del Consejo de la llave para abrir la sala de basurero en contacto. Gracias.

 

DON’T LEAVE DEBRIS IN DUMPSTER ROOM

CONSTRUCTION MATERIALS, FURNITURE AND OTHER LARGE ITEMS ARE NOT TO BE DISCARDED IN THE DUMPSTER ROOM.

No construction debris can be left around the dumpster.  Our camera surveillance will be reviewed and the resident(s) will be cited for the violation of condo rules and remanded to remove items or face daily fines.

If this conduct continues, the Board will lock and restrict access to the dumpster room.  You decide which inconvenience you prefer.

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Pictured above on June 4, 2013, in the dumpster room: a panel of sheetrock,  wall mirrors and a wood panel.  If you left these items there, please remove them.

The waste disposal company will not remove items not properly placed in the green dumpster.   Residents and the contractors they hire are responsible for discarding of such materials off-site.

The sheetrock could have been broken down and placed in the green dumpster.  The Board is aggressively cracking down on such misconduct and disregard for condo rules.  We have you on surveillance footage and can post that video on this website!  You decide if you want to be seen on RECKLESS RESIDENT TV.

En Espanol

Materiales de construcción, muebles y otros artículos grandes no deben ser desechados EN LA SALA DE CONTENEDOR.

No escombros de construcción puede dejarse alrededor del contenedor. Nuestra cámara de vigilancia será revisada y el residente (s) será citado por la violación de las normas de condominio y remitió a quitar elementos o enfrentar multas diarias.

Si esta conducta continúa, el Consejo bloquear y restringir el acceso a la sala de basurero. Usted decide qué inconveniente que prefiera.

La empresa de eliminación de residuos no van a eliminar los elementos no colocados correctamente en el contenedor verde. Los residentes y los contratistas que contratan son responsables de desecho de estos materiales fuera del sitio.

El yeso podría haberse roto y colocado en el contenedor verde. La Junta está agresivamente tomando medidas enérgicas contra la mala conducta y el desprecio por las normas de condominio. Tenemos que el material de vigilancia y podemos publicar el video en este sitio web! Tú decides si quieres ser visto en RECKLESS RESIDENT TV.

JANUARY UPDATE

Dear Hillcrest 11 Residents,

Let me take this opportunity to wish each of you and yours a very happy, healthy and prosperous New Year!!

We have two very important meetings scheduled which we encourage eery resident to attend.  One will be the budget meeting in which the Board will approve the 2013 annual budget, and then give the residents the opportunity to waive the reserve requirement.  In order to waive reserves, we need a quorum of the residents and then 51% of those in attendance or by proxy must vote to waive or else reserves, per state law, will be collected.  Also, residents will be voting on two proposed amendments to our by-laws which require approval by 75% of all residents in order to pass.

The Annual meeting in March will be to elect members to the Board.  When you get the packet, please indicate if you wish to serve on the Board.  A few residents have been involved, but our community needs more people to become involved.

Packets will be mailed to all residents.

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Cars parked inappropriately will be towed without notice and at owner’s expense.  Reserved handicap parking is NOT for residents parking.  Have your guest(s) park in designated parking spaces only.

This is your home.  Please don’t throw trash on common grounds, overfill trash containers or leave items outside around trash collection containers.  Let’s take pride in where you live and keep the building clean for your neighbors and guests to visit.

2013 MEETINGS

The following meetings will be held in Meeting Room #3 next to pool:

Budget & Reserves: February 12, 2013 @ 6.30 p.m.

Annual Meeting: March 28, 2013 @ 6.30 p.m.

Capital Improvement Projects

  • Second floor railing restoration is in permitting process and will begin once the permit is issuedhillcrest11security_1807 by he City of Hollywood.
  • Quotes have been obtained for a camera security system and bid will be awarded and cameras installed on the property for security and surveillance.
  • Quote to be obtained for elevator improvements to ceiling, lighting and control panel.
  • Meet with company regarding parking lot improvements.  City of Hollywood regulations are having to be obtained with regarding to improvement and Board attempt to increase parking spaces if allowed.  Once completed, the bidding of parking lot improvements will begin.  Hoping this project can begin late spring or early summer.
  • Automatic closures will be installed on security gates to ensure they close properly.

DECEMBER UPDATE

Dear Hillcrest 11 Residents,

imagesLet me take this opportunity to wish each of you and yours a very wonderful holiday season and a very happy, healthy and prosperous New Year!!

In 2012 we continued to self-manage our building.  Owner monthly assessments were paid timely, as well as past due amounts collected on those units which were previously in foreclosure.  We continue to have a few units in arrears and are working with our attorneys to become more aggressive with this process.

Additionally, 2012 saw some improvements to our building with regard to security, compliance with Fire and City regulations, replacing defective gutters and trash chute doors, and have renegotiated several contracts providing substantial savings to the Association.

I would personally like to thank Geneva Bramel for whom I could not have accomplished so much.

My goal for 2013 is to continue to improve the quality of our building to maintain the value and reason we chose to live in Hillcrest 11.  Happy Holidays to each of you!

Your President,

Jeff Ladner

2013 Budget Meeting

We are in the process of preparing the 2013 budget for our annual meeting which will be posted.  This meeting will include proposed changes to the bylaws which must be approved by majority.

We live in a community housing association, and therefore have certain responsibilities to ourselves and each other as residents of Hillcrest 11.

  • Maintain your balcony and area around your unit to reflect consideration of living in a community.

  • Don’t clutter your balcony and don’t put objects in the common areas, such as over railings or on catwalks.  Common areas are not for personal use.

  • Don’t discard items on common ground or walkways.  Pick up items and discard appropriately items you see others may have dropped.

  • Follow the rules and regulations which are in the by-laws or adopted by the Board and which you agreed to abide by.

  • Be respectful of neighbors and also observant of your neighbors’ property and common areas.  Notify a Board Member of any issues. 

Become Involved!!!