Financial Records Archive

accountant

Dear Residents,

Now that urgent and immediate building repairs and maintenance have been addressed, which was discussed in the Budget Meeting earlier this month, we can now begin to focus on other areas to keep you abreast of your Association and be transparent to you, our resident, with regard to financial year-end reports, etc.

I also included the comparison for the last five years which demonstrates that your Board of Directors has addressed building neglect over the previous number of years and urgent repairs to the building such as replacing the roof and securing the building from the fire. If you will recall, the building, for almost two years, had plywood on the unit which had been destroyed by fire (through two hurricane seasons).  Additionally, the second floor railing cement was falling apart and had to be restored.

Also, during this time, we endured a recession referred to now as the GREAT RECESSION in which we had a large number of vacant, deserted and delinquent units and unit owners.  Not only was the Board of Directors able to make the above urgent repairs to the building, but do so fiscally responsibly and avoided having to implement large special assessments , what many condo associations had to do, in order to meet general operating items.

Not only has all the above been done, but the building is now well maintained to the level in which it was when many of you first moved into Hillcrest 11.  And, it has now become a beautiful place we all enjoy coming home too.

I’m happy to report that there are now no bank owned units now in Hillcrest 11 or units in bank foreclosure.  As you may know, anytime a unit in our building was foreclosed on, it depressed the property value of all our units.  Units now on the market have been upgraded and many haven’t remained on the market for long.  Also units have been selling for asking price.

That being said, to be more transparent to our residents, we will begin to post year-end financial statements on this site.  Additionally, to make our financial statements less confusing, we will work with the IRS to have our financial accounting changed from the accrual methodology to the cash basis methodology which is the standard with under 50 unit Associations.

We will put more archive financials on the site and then continue to add year-end statements going forward.

To access this page, please go to the RESIDENT section on the main menu or click this link -> Year End Financial Reports

However, should you have any questions, please do not hesitate to contact me as I’ll be happy to discuss “our” Association with you.

Regards,

E. Jeffrey Ladner,

President, Hillcrest Building 11

 

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2016 Hillcrest Building Budget Adopted

budget

 

Dear Hillcrest 11 Residents,

Please see the attached minutes from the 2016 Budget Meeting held on Monday, February 29, 2016.

Budget Meeting 2016 Hillcrest Country Club No. 11 Condo Assoc.

New monthly assessments as noted on the adopted budget go into effect April 1, 2016.

Any questions, as always please speak with a member of the Board of Directors directly should you have any questions regarding this budget or anything else pertaining to Hillcrest Building 11.

Posted in MONTHLY NEWS | Comments Off on 2016 Hillcrest Building Budget Adopted

Board of Directors & Fiduciary Responsibility

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The Role Of HOA Board Of Directors

To be effective, a homeowners association needs a strong board of directors that understands its role and pursues it with passion and a concise mission in mind. The following outline provides an overview of board roles and responsibilities.

To form an effective board, directors must have a clear understanding of the strengths and weaknesses of the association, its history and what is to be accomplished. Every homeowner association should have responsibility for its assets as well as its operation in accordance with standards established by state and federal law, local ordinances, and the governing documents upon which the entity itself was created. To the extent that the association has such authority and control, it is the board of directors that makes certain these responsibilities are fulfilled.

Understanding the association concept:

The homeowners association is the cornerstone of a planned residential community. It brings continuity and order to the community, it preserves the architectural integrity and it maintains the common elements. Properly run, the association promotes the concept of “community” and protects the neighborhood’s property values. In many cases, it collectively makes available recreational and other facilities that might not otherwise be affordable or available to homeowners and residents on an individual basis.Deed-initiated homeowners associations have become an essential part of the overall concept of residential property ownership in today’s marketplace. Purchase of a home or lot often brings with it mandatory membership in an association which then provides the structure for operation and management of the residential development. With membership comes certain maintenance obligations, financial responsibilities, and a commitment to abide by use restrictions and other rules of the association. To a degree, it necessitates individual conformity for the good of the whole.

The association’s responsibilities may be limited to basic maintenance functions or they may be expanded to include sophisticated and extensive upkeep of the property as well as delivery of special services to individual homes (e.g. back door trash pickup). To be successful, its officers and directors must uniformly and fairly govern the community, and it must have a reasonable level of participation by each of its members over time.

Board of Directors

The association has responsibility for its common elements as well as the management and operation of the association’s business affairs – – all in accordance with standards established by the governing documents created when the community was first developed. To the extent that an association (typically a non-profit corporation) has such authority and control, it is its board of directors that carries out these duties and responsibilities.Members of the board of directors of an association serve without compensation unless the bylaws of the association provide to the contrary. The board’s authority includes all of the powers and duties enumerated in general law, as long as these powers are not inconsistent with the provisions of the documents governing the association.

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Broward County Yellow Dot Program

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One of the initiatives spearheaded by, Broward Mayor Marty Kiar, is finally reaching the implementation phase the month of January 2016. The Yellow Dot Program is a way for residents in Broward County who have medical conditions to communicate vital information to first responders in the case of an emergency while on the road. Cars with the Yellow Dot decal signal to first responders that the driver or passenger have critical medical information in their glove compartment.

Here is a copy of the medical brochure that accompanies the Yellow Dot decal.

Mayor Kiar made a video explaining the benefits of this program.

If you are interested in obtaining a Yellow Dot for your vehicle, please visit our district office in the Hollywood Branch of the Broward County Public Library (2600 Hollywood Blvd. Hollywood, FL 33020) or you can visit any of the following distribution sites.

Posted in MONTHLY NEWS | Comments Off on Broward County Yellow Dot Program

NEW RESOURCE LIBRARY OF FORMS

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Dear Hillcrest Building 11 Residents:

The Board of Directors is pleased to announce a new resource library of forms, requests and applications needed by residents to submit to the Association for various items such as:

  1. Request of water valve shut off
  2. Request to have AC pump turned off
  3. Parking permit application
  4. Extended stay guest registration
  5. Request for access to common areas by contractors or for the delivery of large items to your unit.

Hopefully, this will allow a more convenient means for our residents to access these documents in order to submit timely to the Board of Directors.

The Resource Library is located at the top of the main page menu.  Or you can click here –>  Hillcrest Building 11 Resource Library

 

No Smoking in Common Areas

no smoking

 

Dear Hillcrest Building 11 Residents and Guests,

Due to Florida Chapter 386, which regulates and prohibits smoking in public places, please be aware that smoking is NOT permitted in the common areas of our building.  This regulation is specifically drafted to prevent secondhand smoke dangers to others.

Therefore, smoking is not permitted in the elevator, along the walk-ways, stairways, sidewalks, or any other outdoor common area.  This includes when walking to and from your car and from or to your unit.

Although this regulation does not prohibit you from smoking within your unit, please be mindful and courteous of your neighbors when smoking on your balcony.

Also, as we all live under the same roof, to prevent the possibility of a fire please be  careful with disposal of cigarette butts in your trash to ensure they are completely extinguished and avoid smoking in bed.

Additionally, littering of any kind is strictly prohibited which includes the disposal of cigarette butts on the lawn, landscaping areas,  over the railings, parking lot or any other common area.

Smoking in or along common areas, or the disposal of cigarette butts in common areas will result in fines being accessed to the owner.   The Board of Directors have observed discarded butts along our building entrances and walkways.  This is both unsightly and prohibited per rules and regulations with regard to littering.

Please advise your guest of these restrictions as per our condominium rules and regulations, owners are responsible for the conduct of their guests.

Thank you for your cooperation,

The Board of Directors

LONG TERM GUESTS-OCCUPANY USE RULES 

Every unit owner should have received a mailing that addresses the Hillcrest 11 bylaws that pertain to long-term guests.  Recently, our HOA Board encountered four unit owners who did not register their long-term guest or had guests (renters) live in their unit in a manner that was sneaky.  In one instance,  unauthorized tenants were discovered when a realtor came to show a 2-bedroom unit advertised as a rental.  The new parking permit policy has been useful in identifying such misconduct.  These incidents are alarming and triggered swift response from the Board to discourage further breaches.

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MONTHLY MAINTENANCE

Dear Hillcrest 11 Residents,

As you are aware, being an owner in a condominium building means you are a cooperative owner, along with the other residents in the building.  Your monthly maintenance payments  pay bills for the building: electric, water/sewer, waste collection, cable TV, elevator service, landscaping and janitorial, to name a few.

There are also annual bills such as, certification and inspection of  fire alarms and extinguishers, the elevator, as well as building insurance.  Each year these costs are presented and approved during an annual budget meeting and incorporated into your monthly maintenance payment based on your percentage of common ownership.  When an owner of our building does not pay, or fails to pay their monthly maintenance in a timely manner this causes an unfair situation to the remaining residents of our building.

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GET YOUR POOL GATE KEY FOB

Dear Residents of Hillcrest Buildings 1-18

The winter-time FOB distribution for the pools and fitness center will be as follows to accommodate our returning part-time residents:

  • Friday, November 6, 2015
  • Friday, November 20, 2015
  • Friday, December 18, 2015
  • Wednesday, January 6, 2016
  • Friday, January 22, 2016

The distribution location will be at Clubhouse Two.  Clubhouse Two is located on the cul-de-sac at the end of Hillcrest Court.

ADDRESS:  1151 S. Hillcrest Court.           TIME: 6pm—7pm

As a reminder, FOBS are only distributed to the owner of record (Only one fob per unit)

Please bring the following documents:
1. Photo ID
2. Copy of tax bill.
3. $10 cash or check made payable to Hillcrest Presidents Council
4. New Resident/Owners – copy of Board approval form
5. Renters: Copy of current executed lease agreement.

FITNESS CENTER OPENS

Hip-hip Hooray!!  Residents of Hillcrest Buildings 1- 18 are celebrating the opening of their own well-equipped Fitness Center adjacent to Pool #3 on Monday  May 11, 2015.

If you intend to use the Fitness Center and/or Pool #3, please go to the Fitness Center (formerly Clubhouse 3#) to purchase a personal FOB access key for $1o.oo on:

Friday May 8, 2015 @ 6 pm – 7 pm or  Saturday May 9, 2015 @ 10 am – 1 pm

Please make check payable to: Hillcrest Presidents Council

Please bring photo ID and proof of residency, either a recent tax or utility bill.

Distribution dates for FOB key for pools #1, 2 and 4 will be announced soon.

Kudos to the Hillcrest Presidents Council for the work to create this community asset and incentive to promote a healthy lifestyle.  Before anyone can use in the new Hillcrest Presidents Council Fitness Center, residents must submit a signed waiver form.  Click the blue link below to download a form or collect one from a Council member.  The electronic FOB access key you buy for $10.00 to access gym and pool is issued one per unit, if lost a replacement FOB will cost $50.00.

Like other shared facilities, use of the Hillcrest Presidents Council Fitness Center requires your cooperation with guidelines to avoid injury, liability and annoying others:

1>>  Guests of residents may not use Hillcrest Fitness Center without the resident present. Only one guest allowed at any one time.

2>>  The guest of resident must sign a waiver prior to use.  No personal trainers allowed to use the Hillcrest Fitness Center.

3>>  FOB is for use by resident to which it is assigned and cannot be loaned or used by anyone not authorized.

4>>  Emergency exits are for emergencies only and not for general egress from or to allow entry to Fitness Center.

5>>  Emergency doorway must be clear at all times and not blocked with any equipment.

6>>  Residents must wipe down equipment after each use.

7>>  No smoking and no pets allowed in Fitness Center.

8>>  All residents and guests must wear athletic footwear and a shirt when using  Fitness Center.

9>>   Headphone/earplugs must be worn when using electronic devices (iPods).

10>>  Residents cannot remove equipment from Fitness Center.

To review full list of rules, click there –> Fitness Center Rules

To read and download waiver, click there –> Fitness Center Waiver Form

BUDGET MEETING RECAP

For residents who were unable to attend the Annual Budget Meeting on Monday March 2, 2015, here is a recap of topics and points discussed:

Clubhouse #2 is new meeting location for Hillcrest 11.

Quorum was achieved, the vote to waive funding the reserve account by doubling HOA dues for this year was passed.  But that reserve will be needed when disaster hits, residents should consider saving up anyway to cushion for when the inevitable hike in HOA dues does arrive.

Payment of a special assessment will begin May 1 and paid within 6 months. The assessment will be calculated using 15% and is intended to cover electrical refitting involving the fuse box in each unit.  Residents have until April 1st to make final payment on last year’s special assessment.

The Board proposed a quote of $15,000 for the electrical refitting task.  A resident requested  competing quotes.  The Board will do the homework as it is expected that major expenses have 3  contractor quotes before a final decision.  The sole quote presented is from the electrician who has completed several tasks at Hillcrest 11.

A resident on the 3rd floor reported discourteous conduct by some who do not remove their lint after using dryer.  And someone is using too much detergent or soap that is not branded with the HE logo.  Your money bought this laundry equipment, your money will pay to repair it if we all don’t abide by those guidelines posted in all laundry rooms.  If reading English is challenging, just ask someone for assistance, it will save us money in the long run.  Or perhaps bilingual signs will become the new normal soon.

Residents raised the issue of residents placing litter on the property and not contributing to pick up litter.  A resident recounted observing litter remain untouched for two days.  We all  should chip in to pick up litter that may blow or wash on to Hillcrest 11 or be left by visitors.  This helps manage the cleaning expense for common areas.

The Board announced all meetings will be in ClubhoDCIM100GOPROuse #2 (see photo above) and  Clubhouse #3 (immediately behind Hillcrest 11) is transitioning to a fitness center (see photo, right).  Access to the fitness center is yet to be determined, there will be an annual fee of $52 or more to cover upkeep.  Access to the gate to each pool will be changed to electronic access using a wob.

Parking permits have been ordered, distribution will be announced.   It was emphasized that residents are not allowed to park in guest spaces.  Board introduced a new rule: residents with more than 2 cars must arrange to park off-site.  A resident with a 2-bedroom unit and sometimes 3 cars expressed outrage.  The Board plans to hire a company to monitor the parking courtyard to enforce rules and use of permits.  At first, this expense seems excessive for a 42-unit building already on a tight budget, really!

The campaign to reduce our water bill is still in play, residents are asked to avoid letting faucets run excessively and to trade-up old toilets.  A rebate may still be available from the City of Hollywood.  The Board suggests there might be a leak in the main pipe causing our bill to be more than Building #2 which has about 60 units and water bills averaging $2000 per month.  To inspect for leaks in the main, water must be shut-off.  Will the City reimburse if a leak is found?  Stay tuned for update.

Hillcrest Country Club

Insights on pros and cons of the development proposals for Hillcrest were shared and residents were encouraged to visit: HILLCRESTINFORMATION.com and attend an information meeting in Hillcrest Country Club.  Read the flyer, click there >> PROS & CONS.  Government ID is required to cast your vote at the Hillcrest Country Club.  PLEASE NOTE: IF YOU DO NOT VOTE, YOU ARE IN FACT VOTING FOR THE OLD PLAN.

Residents should have received a mailing announcing the process for Election of HOA Board at the Annual Membership Meeting on Monday, April 27, 2015 at 6:30 p.m. in Clubhouse #2 at 1151 S. Hillcrest Court.  Anyone interested in volunteering to be a Board Member should submit their candidate information sheet by March 18th.

 

This report was updated March 9th @ 12.45 pm.   Previous post stated that residents parking a third car at Hillcrest 11 would be fined.