Financial Records Archive

accountant

Dear Residents,

Now that urgent and immediate building repairs and maintenance have been addressed, which was discussed in the Budget Meeting earlier this month, we can now begin to focus on other areas to keep you abreast of your Association and be transparent to you, our resident, with regard to financial year-end reports, etc.

I also included the comparison for the last five years which demonstrates that your Board of Directors has addressed building neglect over the previous number of years and urgent repairs to the building such as replacing the roof and securing the building from the fire. If you will recall, the building, for almost two years, had plywood on the unit which had been destroyed by fire (through two hurricane seasons).  Additionally, the second floor railing cement was falling apart and had to be restored.

Also, during this time, we endured a recession referred to now as the GREAT RECESSION in which we had a large number of vacant, deserted and delinquent units and unit owners.  Not only was the Board of Directors able to make the above urgent repairs to the building, but do so fiscally responsibly and avoided having to implement large special assessments , what many condo associations had to do, in order to meet general operating items.

Not only has all the above been done, but the building is now well maintained to the level in which it was when many of you first moved into Hillcrest 11.  And, it has now become a beautiful place we all enjoy coming home too.

I’m happy to report that there are now no bank owned units now in Hillcrest 11 or units in bank foreclosure.  As you may know, anytime a unit in our building was foreclosed on, it depressed the property value of all our units.  Units now on the market have been upgraded and many haven’t remained on the market for long.  Also units have been selling for asking price.

That being said, to be more transparent to our residents, we will begin to post year-end financial statements on this site.  Additionally, to make our financial statements less confusing, we will work with the IRS to have our financial accounting changed from the accrual methodology to the cash basis methodology which is the standard with under 50 unit Associations.

We will put more archive financials on the site and then continue to add year-end statements going forward.

To access this page, please go to the RESIDENT section on the main menu or click this link -> Year End Financial Reports

However, should you have any questions, please do not hesitate to contact me as I’ll be happy to discuss “our” Association with you.

Regards,

E. Jeffrey Ladner,

President, Hillcrest Building 11

 

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2016 Hillcrest Building Budget Adopted

budget

 

Dear Hillcrest 11 Residents,

Please see the attached minutes from the 2016 Budget Meeting held on Monday, February 29, 2016.

Budget Meeting 2016 Hillcrest Country Club No. 11 Condo Assoc.

New monthly assessments as noted on the adopted budget go into effect April 1, 2016.

Any questions, as always please speak with a member of the Board of Directors directly should you have any questions regarding this budget or anything else pertaining to Hillcrest Building 11.

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Board of Directors & Fiduciary Responsibility

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The Role Of HOA Board Of Directors

To be effective, a homeowners association needs a strong board of directors that understands its role and pursues it with passion and a concise mission in mind. The following outline provides an overview of board roles and responsibilities.

To form an effective board, directors must have a clear understanding of the strengths and weaknesses of the association, its history and what is to be accomplished. Every homeowner association should have responsibility for its assets as well as its operation in accordance with standards established by state and federal law, local ordinances, and the governing documents upon which the entity itself was created. To the extent that the association has such authority and control, it is the board of directors that makes certain these responsibilities are fulfilled.

Understanding the association concept:

The homeowners association is the cornerstone of a planned residential community. It brings continuity and order to the community, it preserves the architectural integrity and it maintains the common elements. Properly run, the association promotes the concept of “community” and protects the neighborhood’s property values. In many cases, it collectively makes available recreational and other facilities that might not otherwise be affordable or available to homeowners and residents on an individual basis.Deed-initiated homeowners associations have become an essential part of the overall concept of residential property ownership in today’s marketplace. Purchase of a home or lot often brings with it mandatory membership in an association which then provides the structure for operation and management of the residential development. With membership comes certain maintenance obligations, financial responsibilities, and a commitment to abide by use restrictions and other rules of the association. To a degree, it necessitates individual conformity for the good of the whole.

The association’s responsibilities may be limited to basic maintenance functions or they may be expanded to include sophisticated and extensive upkeep of the property as well as delivery of special services to individual homes (e.g. back door trash pickup). To be successful, its officers and directors must uniformly and fairly govern the community, and it must have a reasonable level of participation by each of its members over time.

Board of Directors

The association has responsibility for its common elements as well as the management and operation of the association’s business affairs – – all in accordance with standards established by the governing documents created when the community was first developed. To the extent that an association (typically a non-profit corporation) has such authority and control, it is its board of directors that carries out these duties and responsibilities.Members of the board of directors of an association serve without compensation unless the bylaws of the association provide to the contrary. The board’s authority includes all of the powers and duties enumerated in general law, as long as these powers are not inconsistent with the provisions of the documents governing the association.

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Broward County Yellow Dot Program

yellow dot decal

One of the initiatives spearheaded by, Broward Mayor Marty Kiar, is finally reaching the implementation phase the month of January 2016. The Yellow Dot Program is a way for residents in Broward County who have medical conditions to communicate vital information to first responders in the case of an emergency while on the road. Cars with the Yellow Dot decal signal to first responders that the driver or passenger have critical medical information in their glove compartment.

Here is a copy of the medical brochure that accompanies the Yellow Dot decal.

Mayor Kiar made a video explaining the benefits of this program.

If you are interested in obtaining a Yellow Dot for your vehicle, please visit our district office in the Hollywood Branch of the Broward County Public Library (2600 Hollywood Blvd. Hollywood, FL 33020) or you can visit any of the following distribution sites.

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NEW RESOURCE LIBRARY OF FORMS

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Dear Hillcrest Building 11 Residents:

The Board of Directors is pleased to announce a new resource library of forms, requests and applications needed by residents to submit to the Association for various items such as:

  1. Request of water valve shut off
  2. Request to have AC pump turned off
  3. Parking permit application
  4. Extended stay guest registration
  5. Request for access to common areas by contractors or for the delivery of large items to your unit.

Hopefully, this will allow a more convenient means for our residents to access these documents in order to submit timely to the Board of Directors.

The Resource Library is located at the top of the main page menu.  Or you can click here –>  Hillcrest Building 11 Resource Library

 

No Smoking in Common Areas

no smoking

 

Dear Hillcrest Building 11 Residents and Guests,

Due to Florida Chapter 386, which regulates and prohibits smoking in public places, please be aware that smoking is NOT permitted in the common areas of our building.  This regulation is specifically drafted to prevent secondhand smoke dangers to others.

Therefore, smoking is not permitted in the elevator, along the walk-ways, stairways, sidewalks, or any other outdoor common area.  This includes when walking to and from your car and from or to your unit.

Although this regulation does not prohibit you from smoking within your unit, please be mindful and courteous of your neighbors when smoking on your balcony.

Also, as we all live under the same roof, to prevent the possibility of a fire please be  careful with disposal of cigarette butts in your trash to ensure they are completely extinguished and avoid smoking in bed.

Additionally, littering of any kind is strictly prohibited which includes the disposal of cigarette butts on the lawn, landscaping areas,  over the railings, parking lot or any other common area.

Smoking in or along common areas, or the disposal of cigarette butts in common areas will result in fines being accessed to the owner.   The Board of Directors have observed discarded butts along our building entrances and walkways.  This is both unsightly and prohibited per rules and regulations with regard to littering.

Please advise your guest of these restrictions as per our condominium rules and regulations, owners are responsible for the conduct of their guests.

Thank you for your cooperation,

The Board of Directors

SAFETY & STORAGE ADVISORY

 

Photo of alarm in each unit.

During the mandatory testing of our building’s fire alarms last week, the agent observed and confirmed that the alarm inside one unit on the eastern side of our building appears to have been deliberately disconnected.  If you disarmed the alarm in your unit please reconnect it now so you are adequately notified in the event of a fire emergency.  The disconnection appears on the control panel that will be checked during the upcoming inspection by fire prevention officials, and can cause our Homeowners Association to be charged a penalty.

The HOA Board advises residents who stored items outside of their cabinet in the storage rooms that those items were disposed over the weekend of Oct. 31.  In this instance the disposal was done as a courtesy.  Future disposal of items inappropriately stored in the storage rooms may incur a disposal cost for the property owner.

 

 

Reminder:  Announcements and updates from the HOA Board and Hillcrest Presidents’ Council are posted on the bulletin board near the elevator on each floor.

CELEBRATE HOLLYWOOD

HOLLYWOOD is 90 YEARS YOUNG

To commemorate the occasion of the City of Hollywood celebrating 90 years since gaining incorporation on November 28, 1925, the City is hosting public events to celebrate Hollywood.

In the last 90 years Hollywood has grown from a seaside resort that primarily served retirees and vacationing families, to the 12th largest city in the sate of Florida, that is distinguished by its brick pavered oceanfront Broadwalk, alluring beaches and as an emerging creative arts destination.

Mark your calendar, below are some of the activities you should check out with your friends and family.  Grab a slice of cake and enjoy “90 Ways to Celebrate”.

A walking tour hosted by the Hollywood Historical Society on Nov. 1st.  The Dream Car Classic and Food Truck Invasion will roll into Downtown,  the Drum Circle will gather in ArtsPark, there will be an assembly for Global Meditation for World Peace, plus Small Business Saturday, and more.  This celebration culminates with a concert at ArtsPark at Young Circle on Saturday, Nov. 21st.

 

Sunday, Oct. 11thSouth Florida ITALIAN CULTURE & HERITAGE FESTIVAL from 12pm til 8pm, ArtsPark at Young Circle.

 

The 7th Annual CARDBOARD BOAT RACE paddles into Hollywood’s North Lake on Saturday, Oct. 17th at 1pm at the Hollywood Marina, 700 Polk Street.  Preparation for this fun-filled battle begins with boat building at 8am.  Expect marine-themed activities for children and entertainment by a colorful Bahamian Junkanoo Band.  Food and beverages will be on sale.  For event registration and info., call Dept. of Parks, Recreation and Cultural Arts at 954-921-3404.

boobash

 

Friday, Oct. 23rdArtsPark BOO BASH

 

Wednesday, Nov. 11thANNUAL VETERAN’S BARBECUE at 12PM in Topeekeegee Yugnee Park.  Vets and active servicemen and women will be served by elected officials, Daughters of the American Revolution and volunteers. Jaxson’s Ice Cream sponsors refreshing treats, and attendees can post copies of  photos of veterans during their service on a wall of honor.

 

VISIT www.HOLLYWOODFL.org/BIRTHDAY FOR FULL EVENT LISTING.

LONG TERM GUESTS-OCCUPANY USE RULES 

Every unit owner should have received a mailing that addresses the Hillcrest 11 bylaws that pertain to long-term guests.  Recently, our HOA Board encountered four unit owners who did not register their long-term guest or had guests (renters) live in their unit in a manner that was sneaky.  In one instance,  unauthorized tenants were discovered when a realtor came to show a 2-bedroom unit advertised as a rental.  The new parking permit policy has been useful in identifying such misconduct.  These incidents are alarming and triggered swift response from the Board to discourage further breaches.

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MONTHLY MAINTENANCE

Dear Hillcrest 11 Residents,

As you are aware, being an owner in a condominium building means you are a cooperative owner, along with the other residents in the building.  Your monthly maintenance payments  pay bills for the building: electric, water/sewer, waste collection, cable TV, elevator service, landscaping and janitorial, to name a few.

There are also annual bills such as, certification and inspection of  fire alarms and extinguishers, the elevator, as well as building insurance.  Each year these costs are presented and approved during an annual budget meeting and incorporated into your monthly maintenance payment based on your percentage of common ownership.  When an owner of our building does not pay, or fails to pay their monthly maintenance in a timely manner this causes an unfair situation to the remaining residents of our building.

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PARKING PASS UPDATE

Due to some confusion with the proper use of the Guest Parking Pass, which was distributed in May, the following change is made for the Guest Parking Pass and registration of guest vehicles:

Effective Wednesday, July 1, 2015 the Guest Parking Pass is only for use during daytime hours (8 a.m. thru 11 p.m.)  The Guest Parking Pass must be displayed on the front dashboard of a guest’s vehicle parked for more than one hour at Hillcrest 11 during daytime hours of 8 a.m. thru 11 p.m.

After July 1st DO NOT USE Guest Parking Pass for overnight parking.

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